An office move involves more than transporting furniture: it affects the organisation of the entire business. Good preparation helps reduce business disruption and makes settling into the new premises easier.
Who leads the project?
Appoint an internal person responsible for the move. They coordinate teams, centralise information and act as the single point of contact for the removal company and other providers.
What should be inventoried?
List what needs to be moved: workstations, cabinets, archives, IT equipment, specialist equipment. Take the opportunity to sort items: archives to destroy, furniture to replace, obsolete equipment. Less volume means a faster relocation.
How should you prepare the layout of the new premises?
A layout plan indicates where each workstation, each item of furniture and each team should be located. Number the offices and label boxes and furniture with this number: the movers will then know immediately where to place each item.
How can you limit business disruption?
- schedule the move during a quieter period or at the end of the week; - proceed in phases, department by department, if the premises allow; - plan ahead for the transfer of telephone lines and internet; - arrange the disconnection and reconnection of IT equipment with your IT provider.
How should you communicate with teams?
Inform your employees well in advance: date, arrangements, boxes to prepare, instructions for personal belongings. Also notify your customers and suppliers of your change of address.
What should you plan for after the relocation?
The move ends with reassembling furniture, setting up workstations again and rearranging spaces. Also remember the condition inspection of the former premises, often preceded by a thorough clean.
KENKENY S.A. supports businesses in Luxembourg with office removals, relocations and rearrangements, with furniture assembly and cleaning on request.